Assistant Company Secretary (Corporate Governance & SSM Compliance)
Shah Alam, Malaysia (2026)
Role Overview & Secretarial Career Path
Your growth trajectory as an Assistant Company Secretary specializing in corporate compliance.
Are you an aspiring or experienced governance professional looking for an Assistant Company Secretary role where you can support a principal Company Secretary? Fareez Law is expanding our corporate practice in Shah Alam, seeking a dedicated professional to assist with high-level corporate boards, statutory compliance frameworks, and secretarial administration.
You will collaborate directly with licensed Company Secretaries, senior legal counsel, and corporate directors, managing complex statutory filings, board room governance, and SSM compliance under the Companies Act 2016.
Key Responsibilities & Learning Path
- Assist in Board Secretarial Duties: Support the principal Company Secretary in facilitating board and committee meetings, drafting precise minutes, resolutions, and maintaining statutory registers.
- Ensure SSM & Regulatory Compliance: Handle electronic filings via the MBRS (Malaysian Business Reporting System) and manage compliance tracking under the Companies Act 2016.
- Governance Support & Documentation: Assist in advising corporate clients on governance standards, annual general meetings (AGMs), and internal compliance audits.
- Cross-Functional Collaboration: Work hand-in-hand with our corporate legal team on corporate restructuring filings, share allotments, and entity maintenance.
A Modern Approach to Corporate Secretarial Practice
We recognize that company secretarial workflows require precision, organization, and adequate tech enablement. Fareez Law blends robust corporate standards with modern flexibility to ensure sustainable professional growth.
- Tech-Enabled Entity Management: We utilize state-of-the-art corporate secretarial software and automation tools to eliminate tedious paperwork.
- Hybrid Working & Flexible Arrangements: Enjoy hybrid work options that value output, accuracy, and client outcomes over desk time.
- Unlimited Leave Policy: We trust our team to balance portfolio responsibilities with personal well-being through flexible, unlimited leave arrangements.
- Competitive Remuneration & Benefits: Benefit from an attractive salary package, performance incentives, and comprehensive medical coverage.
Statutory Framework & Compliance Scope
As an Assistant Company Secretary with our firm, you will regularly interface with key Malaysian regulatory bodies and statutory guidelines:
| Practice Domain | Statutory Anchor | Key Focus Areas |
|---|---|---|
| Board Administration | Companies Act 2016 (Sec 234-257) | Board Meetings, Minutes, Circular Resolutions & Statutory Registers |
| Regulatory Filings | SSM / MBRS Guidelines | Annual Returns, Financial Statements Lodgement & Share Allotments |
| Corporate Restructuring | CA 2016 (Sec 366, 370) | Scheme of Arrangements & Members/Creditors Meetings Support |
| Corporate Governance | MCCG Framework | Assisting Boards on Best Practices, Compliance & Disclosures |
Candidate Profile & Requirements
We are looking for detail-oriented professionals who possess solid foundational knowledge of Malaysian company secretarial practice and a proactive mindset. Note: A personal SSM company secretary license is not required for this role, as you will be working alongside and supporting our licensed Company Secretary.
- Experience: Minimum 1 to 3 years of hands-on corporate secretarial experience handling private limited company portfolios.
- Qualifications: Diploma/Degree in Law, Corporate Administration, or progression towards ICSA/MAICSA professional qualifications. (A personal SSM license is optional/not required).
- Competencies: Familiarity with the Companies Act 2016, MBRS portal navigation, and strong organizational and communication skills.
Clear Career Milestones to Leadership
We offer transparent, merit-based career progression paths so you always know your next step toward department leadership.
| Career Stage | Primary Focus | Progression Milestone |
|---|---|---|
| Assistant Company Secretary | Core statutory filings, register upkeep & routine board support. | Mastery of foundational secretarial administration and portal accuracy. |
| Senior Assistant Company Secretary | Supporting the principal secretary, managing complex portfolios & compliance tracking. | Flawless execution of secretarial administration and dependable client support. |
| Company Secretary | Independent client advisory, direct board liaison & portfolio ownership. | Full licensing, autonomous governance advisory & client relationship leadership. |
| Lead Company Secretary | Departmental stewardship, strategic governance & practice expansion. | Sustained practice growth, team mentorship & executive advisory. |
If you are ready to advance your career as an Assistant Company Secretary in a supportive firm that values your contribution, apply today.
Apply for This Opening
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